The diocesan Property Office has oversight of all aspects of Diocesan land and buildings. The office co-ordinates with local parishes and schools on areas including:
- Health & Safety
- Building & Maintenance Projects
- Construction Projects
- Maintenance Inspections
- Leases & licenses
The office works closely with the Finance, Education and Development departments and has representation on the Historic Churches Committee for Wales and Herefordshire.
Mr. Christopher Jones R.I.B.A. serves as the Diocesan Architect and head of department.
43 Cathedral Road,
Tel: 029 2022 0411
Health & Safety
The safety of all clergy, employees, congregation members and visitors to our properties is a priority for us. Each property is encouraged to have a nominated Health & Safety Representative. If there has been an accident or incident in the first instance please notify the parish priest who serves as the Responsible Person at the parish level. General Health & Safety enquiries can be made to the department using the email button or contact details on this page.
The Archdiocese of Cardiff engages the services of Safetytoolbox Limited as a competent authority in this area who help us to ensure our aims are met. All properties have access to the Safetytoolbox system with access to policies, guidelines, advice and risk assessments to work towards best practice for Health & Safety across the diocese. Authorised users can access the system using the button below:
Building Surveys (Quinquennial Reports)
As well as the regular Health & Safety inspections of our properties, every 5 years a building survey is undertaken to compile the ‘Quinquennial Report’. The report is then used by the local parish to target maintenance issues and co-ordinate repair and funding.
These inspections are designed to help combat long-term issues surrounding the maintenance of buildings and avoid the effects of longterm deterioration. They cover cover all visible and accessible areas of the fabric of all the buildings and produce a report that includes the recommendations of works to be carried out over the next 5 years with ‘ball park’ costs. Works are classified as:
- Urgent: to be undertaken immediately
- Essential: to be undertaken within 18 months of the survey date
- Recommended: to be undertaken within 5 years
The inspection are co-ordinated by the Property Office and undertaken by a suitably qualified surveyor or conservation architect depending on the building. These reports are then uploaded into Safetytoolbox as a method of record keeping and serves as an automatic reminder when the next inspection is due to be undertaken.
It is best practice that all parishes should keep an inventory with photographs of all moveable items belonging to the church. The inventory should be regularly reviewed (at least annually) and kept up to date.
There are a number of properties throughout the Diocese that a let out to private tenants. They are mainly empty residential properties attached to parishes that have been utilised to both maintain the property and provide a source of income to the local parish. The Property Office offers advice to parishes in the area of Residential Letting. We encourage all parishes wishing to rent a property to utilise the services of a reputable lettings agent asking for a FULLY MANAGED service. The agent acts as intermediary between the parish and tenant and this helps reduce any personal involvement or difficulties with the tenant.
Sometimes tenants take up residence for long term dwelling even by simply allowing the tenancy to run on. Rent should be reviewed annually on the anniversary date of occupancy and negotiated with the lettings agent.
When letting a property for the first time, parishes are asked to contact the property team at least four weeks before planning to accept tenants to allow time to complete all the necessary registrations and documents to comply with current regulations.
The law in Wales on fitness for habitation is changing on 22nd July 2022. Get to know the Welsh Government guidance for landlords.
Hiring of parish facilities
When hiring parish facilities, such as the parish hall, parishes are reminded to refer to the Resources section of Safetytoolbox for latest copies of hire terms & conditions, hire contracts etc. The section also provides guidance surrounding responsibilities of the parish and the hirer.